A polished welcome sequence that fires itself — Day 0, Day 3, Day 7 — every single time.
New clients judge you in the first week. If onboarding depends on you remembering to send an email, it's the first thing that slips when you get busy. Ubwiru Onboarding Agent sends a personalized Day 0 welcome, Day 3 check-in, and Day 7 follow-up to every new client automatically — written fresh each time using your business's tone and that client's own context.
Ubwiru Onboarding Agent is in open beta (Beta v0.1). The free 14-day trial doubles as beta testing — your feedback shapes what ships in the 1.0 release.
The only Ubwiru AI product that auto-sends. No review step, no chance of forgetting.
Not locked to Day 0/3/7 — shape the sequence around how you actually onboard.
Bring in a whole client list from CSV instead of adding them one at a time.
A failed send retries automatically up to 3 times, so a brief connection hiccup never breaks the sequence.
Pause a client's remaining scheduled emails from the Clients tab whenever you need to.
Any business that takes on new clients regularly and wants every one of them to get a warm, consistent welcome — agencies, consultants, service providers, and subscription businesses alike.
Runs entirely on your own computer — here's what that computer needs.
| Requirement | Minimum | Recommended |
|---|---|---|
| Windows | 10 (64-bit) | 11 |
| macOS | 12 | 14+ |
| Linux | Ubuntu 20.04 LTS, Debian 11, or equivalent (glibc 2.31+) | Ubuntu 22.04 LTS or newer |
| Memory (RAM) | 8 GB | 16 GB |
| Free Disk Space | 10 GB | 20 GB |
| Graphics Card (GPU) | Not required | Any dedicated GPU speeds up replies |
Python and the local AI engine are installed automatically during setup — nothing to install yourself. Internet is only needed during setup and updates; everything runs offline day to day.
Onboarding Agent runs comfortably on our entry G-LOC G3 — no GPU pressure here, this is one of the lighter tools in the lineup.
One at a time, or import many at once from a CSV — name, email, notes, and start date.
Client Onboarding checks every 5 minutes for anything due and sends it automatically.
See exactly where every client stands in their sequence from the Clients tab.
This is the one Ubwiru AI tool built to send automatically, by design — there's no review step, so what you set up during Customization is what clients receive
If the computer is off when a step is due, it sends as soon as it's next checked — nothing is silently skipped
Changes to the step schedule apply to clients added afterward; existing clients keep the schedule active when they were added
No — this is the one Ubwiru AI tool designed to send automatically. Make sure your Customization tab reflects exactly what you want new clients to hear before turning it on.
A missed window is never dropped — it sends as soon as the tool is next running, though a "Day 3" email could arrive as "Day 4" if the machine was off overnight.
You can pause any client's remaining sequence anytime from the Clients tab. Auto-send doesn't mean out of your control — it means you don't have to remember to trigger it.
Yes — the default Day 0/3/7 sequence is fully editable, and you can add entirely new steps, like a Day 14 or Day 30 check-in.
Import them all from a spreadsheet in one go — no need to add clients one at a time.
Yes — every Ubwiru AI tool runs entirely on your own computer using local, open-source AI models. Nothing is sent to our servers or any third party.
A one-year license, activated on one computer. It briefly needs internet during setup to activate, then runs fully offline. Moving to a new computer is a quick email to hello@ubwiruai.com.
Explore the rest of the Ubwiru AI lineup, or talk to us about what fits your business.
